On your wedding day, you deserve peace of mind.
That’s our specialty.
LET ’S STATE THE OBVIOUS :
Weddings are detail beasts.
We know you have organizational skills that could rival Marie Kondo (or you probably wouldn’t be planning your own wedding).
We also know that when you’re planning a wedding, last-minute details add up quickly.
When it’s time to immerse yourself in the experience of marrying the love of your life, the last thing you need is a bunch of vendors coming to you with questions & problems to be solved.
Because even the best-planned weddings have last-minute dilemmas!
You’ve probably started mapping out details like when you’ll start getting ready, where you’ll take bridal party photos, and whether you’ll do a first look.
But from that point on, you want to be 100% in-the-moment.
We’re here to make that possible.
During their Engagement…
Couples spend an average of 7 hours per week planning their wedding.
Source: The Knot
After all that work, you should get to experience the incredible event you planned.
Which is why we offer …
Month-of Wedding Coordination & Partial Design
An elevated take on traditional day-of-wedding coordination.
We go far beyond “start walking now” prompts and provide seamless, white-glove support for our couples.
We’ll be the first on site & the last to leave, serving as the go-to point of contact for all your vendors … and making sure everything looks & feels exactly like it’s supposed to.
You’ll have:
task_alt In-person & Zoom meetings, starting 6 weeks before the big day
task_alt Detailed wedding timeline support and direction, with the same strategies used to keep luxury weddings running on-time and without hassle
task_alt A planning dashboard to keep all your plans in one place, easily accessible for your coordination team
task_alt Straightforward guides for all the “must be done” moments, including how to get your marriage license, suggestions on tipping, and a what-to-pack checklist
task_alt Someone to take charge of setup, styling, timing, and teardown, while serving as the point-of-contact for you, your guests, your vendors, and your venue
task_alt A trusted partner to troubleshoot and solve any emergencies with discretion, as well as assist venue staff with necessary changes due to inclement weather
task_alt Design support (if desired), including links for decor, floor plans, installations, and more
Month-of Coordination investment starts at $5950 for 100 guests
Additional coordinators are required for every 50 additional guests, at $350/coordinator, for up to 300 guests.
Two additional coordinators are required for multi-venue weddings.
Wondering what you’ll do vs. what we’ll do?
Here’s our order of events.
MONTH-OF COORDINATION
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1 | Onboarding Call
We’ll start with a Zoom call when you first book us. In that meeting, we’ll …
• Walk you through your planning dashboard, guides, and processes that will set you up for easy and successful planning & design
• Book our next meeting (for six weeks before your wedding)
• Hand you our curated list of vendor recommendations and referrals
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2 | Details Meeting (6 weeks prior to your wedding)
From this point forward, we guarantee a 2-business-day response time via email. In this meeting, we’ll …
• Review details about your vendor contracts and banquet event orders
• Tie up loose ends & create a personalized wedding timeline for you
• Confirm final rental orders, arrival/strike times
• Reach out to your venue and vendors, taking over communication while we keep you in the loop
• Collect vendor certificates of insurance and submit to the venue
• Support you in making final decisions and answering any questions you have about your final planning details
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3 | Timeline Meeting (4 weeks prior to your wedding)
Getting close! We’ll …
• Review your timeline and consider any final edits
• Create personalized versions of your timeline for you, your vendors, and your venu
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4 | Homestretch Meeting (2 weeks prior to your wedding)
In this meeting, we’ll focus on the look of your wedding, and discuss …
• Styling & placement
• Your Home Stretch Questionnaire to make sure your final preferences are recorded for our team
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5 | Wedding Week
We’ll be available by phone or email for any questions you have. We’ll also …
• Coordinate your rehearsal ceremony
• Distribute copies of your wedding timeline/itinerary
• Guide you with tips on ceremony traditions, officiant cues, processional order, vow exchange, ring exchange, photo moments, and recessional
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6 | Wedding Styling & Setup
For your wedding itself, we’ll set up/style/oversee …
• Welcome & reserved seating signage
• Decor
• Sound check
• Ceremony programs, guest book, gift table, menus, escort cards, place cards, & table numbers
• Toasting flutes, cake knife and server, cake topper
• Family photos
We’ll also follow the venue’s banquet staff to touch up your linens & table settings. We’ll also provide a Bridal Emergency Kit with beauty, health, and practical supplies.
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7 | Day-of Timing
To ensure everything goes to plan, we’ll …
• Oversee your timeline, keeping the day moving just as you envisioned it
• Receive your vendors and provide direction to keep them on time and on task
• Check on hair & makeup to make sure
everyone has enough breathing room• Assist your photographer with shot lists
• Direct family & bridal party, and cue musicians/DJ, in the ceremony processional
• Assist the DJ with all reception-related announcements, such as toasts, first dances, entrances, and exits
• Assist your guests with finding their seats at the ceremony & reception
• Gather and direct guests from ceremony to cocktail hour to dinner and beyond
We’ll spend up to 14 hours onsite, which typically includes 8 hours of setup and breakdown, plus 6 hours of ceremony and celebration. -
8 | Wedding Conclusion
To ensure everything goes to plan, we’ll …
• Coordinate with vendors and venue during load-out
• Gather all decor and personal items for your designated family or friends to collect at the end of the evening
• Disburse gratuities on your behalf to your vendor partners
• Ensure the venue is returned to its original condition and that nothing is left behind
• Check-in with your venue before departing
Month-of Coordination + Partial Design Package
starts at $7950
For this package, you’ll receive everything included with month-of coordination, plus 14 hours of virtual design support with an experienced designer, to be used at your discretion.
You’ll be able to …
Send us questions about your design ideas
Get help with your floor plans & seating layout
Ask for assistance with developing your design (including easy-to-follow inspiration and links)
Get recommendations for local decor and trends (our designers are Arizona-based)
Access links where you can find:
Diagrams/floor plans for your spaces
Ceremony design (aisle, altar, floral, upgraded chair and linen)
Cocktail hour design (highboys, linens, bar, lounge furniture, upgraded glassware and bar menu)
Escort Card Table or Installation
Dinner reception (upgraded chairs, table settings (china, flatware, glassware), dinner menus, decor, napkins and linens)
Reception (DJ booth, bars, dance floor, stage, decals, backdrops, drape, lighting design and lounge vignettes).
Hourly E-Design
$150/hour
Just want light design support? Get insight, ideas, links, and feedback from a pro as needed.
Venue Research & Site Tour Services
$150/hour,
typically around $1950 for everything
If you’re still choosing a venue and want help evaluating each one for your specific needs & vibe, we can help! Here’s how it works …
We’ll provide a venue list for consideration (you’ll narrow it to your top six choices)
We’ll negotiate and pull estimates from your top six for you to review (you’ll narrow to your top three)
We’ll attend three site tours with you (in one day, if possible)
We’ll host a 30-45 minute debrief meeting before you make your final decision
Additional Coordinators
$350/coordinator
We require one additional coordinator for every 50 guests beyond the 100 guests included in our Month-of Coordination packages. These extra hands allow us to set up and teardown for more guests without sacrificing any details—all while maintaining your event timeline. This keeps us following your venue’s load-in/strike contract regulations, as well as providing better direction and behind-the-scenes service during your wedding itself.
Every wedding is unique …
but we’ve handled enough to know how to make your day smooth.
As wedding industry veterans, we often heard from couples planning their own weddings who wanted support with final details and execution. We also fielded constant emails and phone calls from our favorite 5-star venues in the Scottsdale and Phoenix area that wanted to help couples find seasoned coordination support when they weren’t working with a full-service planner.
Thus, Wedding Mode was born: offering month-of wedding coordination, as well as design support, so everyone can enjoy a stress-free wedding experience.
Let us help you navigate the stressors of wedding planning with ease
Book Wedding Mode
Month-of Coordination & Partial Design
“But what about …”
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Due to the complexity and extensive setup/teardown timeline of tented weddings, we refer those to our full-service wedding planning partners—we trust them fully!
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Yes! If we have your wedding date available, you can book us as close as eight weeks prior to your date. We do recommend booking as early as possible to ensure availability, as we protect our clients by only taking one wedding per weekend.
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One: yours. We’re committed to doing it right, and we refuse to sacrifice detail & service just to get another wedding into our portfolio.
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One planner and two coordinators will be at every wedding. If you have more than 100 guests, or are planning a wedding with multiple venues (think: a cathedral & a resort), we’ll add more coordinators to your contract. We keep a 50:1 ratio to ensure our team is able to serve you & your guests well.
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Yes, absolutely! We’ve worked hard to build relationships with the best wedding industry professionals in the greater Scottsdale and Phoenix area, and we’re happy to make those introductions after our initial onboarding meeting.
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You can book as early as you get engaged—typically 12-18 months in advance of your date.
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Yes! A venue coordinator has an entirely different role than Wedding Mode. They’re typically responsible for overseeing the banquet event order & making sure all venue regulations are being met. (They might not even be onsite until a few hours before your wedding begins.)
Wedding Mode executes your vision, manages your event timeline, styles your personal items and decor, and manages your team of vendor partners.
In short: a venue coordinator works for the venue. Wedding Mode works for you.
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Simply put, we provide more than most month-of coordinators (and definitely day-of coordinators). With a background in planning luxury weddings, we know what areas couples typically benefit from a little extra support, and we intentionally include those elements in our packages. We also provide a luxury planner feel during your event—you won’t have an inexperienced team learning the job during your wedding.
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One: yours. We’re committed to doing it right, and we refuse to sacrifice detail & service just to get another wedding into our portfolio.
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You can use your design hours to ask questions, ask for assistance, and collaborate on design elements at any point of the wedding planning process. For example, if you’ve chosen a color scheme and want ideas for tablescapes based on those colors, we can send you ideas. If you can’t wrap your head around an oddly shaped cocktail hour space, we can send you sample seating diagrams. If you have an idea for a special build or installation and want to source the materials locally, we can help. We’re at your service to help with big-picture ideas, with finalizing small-yet-important details, and with all other design-related questions.
